Creating repeat comments from standard list

RTao · 2025-05-03T03:49:56+00:00

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I am trying to figure out if there's a way to take a comment list and use the list to mark-up plans. We have a standard list in Word that has about 100 comments. I want to take the list and allow the use of one item at a time when marking up a plan. For example, one of the comments could say, "Provide rating where adjacent to property line." I would like to be able to choose from a list and mark it up with that comment on the plan. We have many of these that we want to implement throughout a plan. Is there a way of doing this in an orderly manner?

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Shanoc Halliday

Hi RTao,

I understand you're looking for a database lookup function similar to what you've used in other complex BIM software. Unfortunately, Bluebeam does not offer this feature. However, there are alternative methods you can consider:

ToolSets with Prewritten Comments: You can create ToolSets that include prewritten comments. These ToolSets can be shared across your office, ensuring everyone adheres to company standards for comments. If you're already familiar with ToolSets, this might be a straightforward solution.
Using Code for Comment Distinction: When I was drafting, I used a coding system to differentiate between comments. For example, you could add a comment like "PL01" to reference your Property Line 01 comment. This method allows for quick identification and consistency in your documentation. You can then add a cover sheet (or via Scripting) that shows the code and description as a one pager.

I understand these are work-arounds, potentially someone else in Community will have a better answer.

NickCoffee

You can use the custom columns feature to import choices from a list and then set the custom label to be the contents of that list. Should do the trick.

RTao

Thank you. I believe this requires manual input of each item one by one to create a combined list? It seems to do what we want but it will take some time to complete. Do you know if there's a more efficient method?

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