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I receive multiple emails daily notifying me of studio sessions ending soon or ended. I'm told the only way around this is to change the setup of each studio session. Can this be a global setting to do once instead of for each session?
I agree that this would be a nice feature to add. Our company sets email rules to automatically delete the session ending soon emails.
I’m seeing this problem at significant scale on a large engineering project where I may have dozens of Studio Sessions moving through design review at any given time.
The volume of automated emails is becoming unmanageable. On a busy day I can receive dozens of “Studio Session Ending Soon” and “Studio Session has ended” messages, sometimes within minutes of each other. I receive these messages whether or not my review has finished. If my review is finished, I don't need an ending soon notification.
The biggest problem is that the notifications provide almost no useful information for triage. An “Ending Soon” email identifies the Session by its numeric Session ID, but that is essentially meaningless to me. I may recognize a Session immediately from a title such as Rock Breaker IFR Review or Compressed Air System, but I certainly don't memorize Session IDs for dozens of concurrent reviews.
Therefore, when I receive an “Ending Soon” notification, I cannot answer the basic question the notification should answer: Is this something I need to act on? I first have to go into Bluebeam, identify which Session the ID belongs to, determine what documents are involved, and then determine whether I have outstanding work. That turns every notification into an interruption and a research exercise.
The obvious solution would seem to be the daily digest. I have “Send me a daily digest of all Session and Project activity” enabled at the account level, but I receive no daily digest at all. Apparently the individual attended Sessions must also be separately subscribed to. With dozens of Sessions continually being created and closed, manually maintaining individual notification subscriptions is not a practical solution.
At minimum, an Ending Soon notification should clearly contain:
There should also be an account-level option to disable or consolidate Ending Soon / Session Ended notifications, rather than requiring notification management Session by Session.
Unfortunately, my practical solution at this point is going to be an Outlook rule that filters the Bluebeam lifecycle notifications out of my Inbox entirely. That is the worst possible outcome for a notification system: the volume is so high and the information content so low that the user has to suppress the notifications, including the possibility of filtering out one that actually matters.
Bluebeam Studio itself is extremely useful for managing engineering reviews. The notification system needs to scale with the way Studio is actually used on large projects.
